Frequently Asked Questions
Find quick answers to common questions about Church Musician
Church Musician is a comprehensive platform designed to connect churches with qualified substitute musicians. It helps music directors find reliable substitutes, enables substitutes to find job opportunities, and provides tools for choir management.
Creating an account and basic features are free. Some advanced features may require a subscription. Contact us for current pricing information.
Church Musician supports all Christian denominations including Catholic, Lutheran, Episcopal, Methodist, Baptist, Presbyterian, and many others. Our platform is designed to be flexible and accommodate the unique needs of different worship traditions.
Click on “Forgot Password” on the login page. Enter your email address and we'll send you a link to reset your password. If you don't receive the email within a few minutes, check your spam folder.
From your dashboard, click “Create Job.” Fill in the details including date, time, mass type, stipend, and any special requirements. Once posted, qualified substitutes in your area will be notified automatically.
Yes! You can view a substitute's profile which includes their experience, skills, ratings from other directors, and any certifications. This helps you make informed decisions when choosing a substitute.
Go to “Choir Management” to create and manage your choir. You can add members, schedule rehearsals, share music files, post announcements, and track attendance all from one place.
Absolutely! You can attach PDF sheet music, audio files, or other resources to job postings. This helps substitutes prepare before the service.
Use the “Find Jobs” feature to browse available positions. You can filter by date, location, mass type, and stipend. You can also set up preferences to receive automatic notifications for matching jobs.
Go to “Job Preferences” to set up your notification criteria including preferred locations, mass types, minimum stipend, and availability. When a matching job is posted, you'll receive an email and/or in-app notification.
After accepting, the job will appear in your calendar. You'll receive any music files or instructions from the director. After completing the job, you can create an invoice for payment.
We encourage you to honor your commitments. However, if an emergency arises, contact the music director immediately through the platform's messaging system. Frequent cancellations may affect your rating.
Open your choir portal and go to the Home or Calendar page. There you'll see your upcoming rehearsals and events with the date, time, and location for each. Directors can also add one-off or rescheduled rehearsals, which appear there automatically.
Go to the Practice page in your portal. Use the track selector to choose your voice part (or the full mix), and follow along with the sheet music. You can also set an A-B loop to repeat a tricky passage until you have it down.
On your portal Home page, each upcoming event card has RSVP buttons. Just tap whether you're attending, and your director will see your response. You can change your RSVP any time before the event.
Announcements from your director appear on your portal Home page. The most recent ones are shown first, and older announcements stay available in the announcements archive so you never miss important news.
Your portal Home page has a My Status card that shows any balance due along with the date you last paid. If you have questions about a charge, reach out to your director.
If you belong to more than one choir, use the choir switcher at the top of the page to change which choir you're viewing. Your selection is remembered across your devices, so you'll return to the same choir next time you sign in.
Use the language toggle (EN / ES) to switch the site between English and Spanish. Your choice is saved to your account, so the site stays in your preferred language the next time you sign in.
Your choir director manages your membership, part assignment, and dues. For questions about your role in the choir, contact your director directly. For account or technical issues, use the Contact Us link below.
After completing a job, go to “Invoices” and create an invoice for the work. Submit it to the church for payment. Payment methods and timing vary by church - check with the music director for specifics.
Payment is handled directly between you and the church. Common methods include check, direct deposit, or cash. The platform helps you track invoices and payments but does not process payments directly.
Visit the “Earnings” section in your dashboard to view a summary of completed jobs, pending invoices, and payment history. You can also export reports for tax purposes.
Church Musician works best on modern browsers including Chrome, Firefox, Safari, and Edge. We recommend keeping your browser updated for the best experience.
Church Musician is a responsive web application that works great on mobile devices. Simply visit our website from your phone's browser. A dedicated mobile app is planned for future release.
We take security seriously. All data is encrypted in transit using HTTPS and at rest. We follow industry best practices for data protection. See our Privacy Policy for more details.
Yes! On the job details page, you'll find options to add jobs to Google Calendar, Outlook, or download as an iCal file. You can also export all your jobs at once from the calendar view.
Still Have Questions?
Our team is ready to help you with any other questions you may have.
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